Vital Records | Waukesha County

**We CANNOT disclose any vital record information over the phone or through email. We can only confirm or deny information you provide to us on a vital record. If you need us to verify vital record information, please contact our office at (262) 548-7863 for further details on this process.**

***We DO NOT accept Vital Record application orders over the phone or through email. Vital records for Birth, Death, Marriage and Divorce (2016-present) are available to order in person, by mail, drop box, or online through VitalCheck. Please see options below for further instructions.***

Statewide Certificate Issuance:

Any County Register of Deeds office in the State of Wisconsin can issue Certificates for ALL counties, no matter where the event occurred, if the event occurred within the following timeframe:

Birth Certificates – from October 1, 1907 – Present
Marriage Certificates – from October 1, 1907 - Present
Death Certificates – from September 1, 2013 – Present (Prior to September 1, 2013, you will need to contact the County Register of Deeds office where the death occurred)
Divorce Certificates – from January 1, 2016 – Present (Prior to January 1, 2016, contact the Clerk of Courts for your divorce decree at 262-548-7544)

NOTE: If a birth, marriage, death, or divorce occurred in a different State you will need to contact that State to obtain your records.

How To Obtain Copies of Vital Records:

RECORD FEES: $20.00 for the first copy + $3.00 for each additional copy per record.

In Person

Please come to our location at 515 W Moreland Blvd, RM AC110, Waukesha, WI 53188. We process applications between the hours of 8:30am-3:30pm. We are unable to process applications after 4:00pm so be here no later than 3:45pm. You will need to do the following:

Call ahead of time at 262-548-7863 so we can be sure your record is available to print
Bring a valid state issued Photo Identification Form
Pay by Cash, Check, Credit or Debit (No American Express). The fee is $20.00 for the first copy and $3.00 for each additional copy
Complete an Application Form ahead of time OR you may complete this form at our office

By Dropbox

Complete the application form for the vital record you are requesting completely and accurately. BE SURE TO SIGN AND DATE THE APPLICATION.
Include a photocopy of a valid state issued photo ID (Driver’s License, State ID, Passport ), or you can send a picture of your ID to vitalrecords@waukeshacounty.gov.
Include payment by one of the following methods:
- Check or money order (made payable to the “Register of Deeds”)
- Credit/Debit Authorization Form
In an envelope, drop off the completed application form, ID, and payment in the Gray Drop Box located outside of our office door OR outside of the employee entrance on the east side of the building.
- The drop box located on the east side of the building is only checked once every morning at 7:45 am.
- Applications left in the drop box outside of the office door must be received by 2:30 pm for same day pick up and pick up can be no later than 4:15 pm.
- Please indicate on the application form if you would like the certificate mailed to you or if you would like us to call when your certificate is ready to be picked up. Certificates will be mailed the following business day if no pickup arrangements have been made.

Picture of the drop box located outside the Administration Center — East Outside Drop Box

Picture of the office door drop box — Office Door Drop Box

By Mail

Complete the application form for the vital record you are requesting completely and accurately. BE SURE TO SIGN AND DATE THE APPLICATION.
Include a photocopy of a valid state issued photo ID (Driver’s License, State ID, Passport ), or you can send a picture of your ID to vitalrecords@waukeshacounty.gov.
Include payment by one of the following methods:
- Check or money order (made payable to the “Register of Deeds”)
- Credit/Debit Authorization Form

Mail completed application, ID, payment, and a self-addressed stamped envelope to:

Waukesha County Register of Deeds
515 W. Moreland Blvd., Room AC110
Waukesha, WI 53188

Order Online

You can also use our online ordering system through VitalChek.
Please be aware that this is a third-party provider and there are additional fees for using this service.

If you are experiencing any issues with VitalChek, please contact their support staff at 1-800-669-8312.

Blank Vital Records Application Forms:

Birth Certificate Application

Death Certificate Application

Marriage Certificate Application

Divorce Certificate Application

Credit Card Authorization

Social Security Office Information:

If you need to change your name or apply for Social Security benefits you can either apply online at https://www.ssa.gov/ or call 1-800-772-1213 to schedule an appointment at your local Social Security Office. They DO NOT allow walk-ins anymore.

Genealogy:

Genealogy research may be done by appointment only. Scheduling information and the rules for vital records research can be found below:

Geneaology Research

The earliest registration dates for vital records are:

Birth: 1860
Death: 1872
Marriage: 1842