Civilian Staff

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The Waukesha County Sheriff’s Office employs civilian personnel throughout the Department. The following provides an example of work assignments and is not an exhaustive list of positions, duties and responsibilities.

Warrants: Logs, processes, and files warrants; utilizes Transaction of Information for Management of Enforcement (TIME) System to communicate and maintain warrants; tracks missing persons; enters stolen property and vehicles

Civil Process: This position is responsible for receiving and processing civil process papers such as temporary restraining orders, protection orders, injunction orders, writs/eviction notices and other small claims and civil/family court proceedings.

Citations: Reviews and disseminates alcohol, drug, and criminal citations to the District Attorney’s Office, Circuit Court, and Department of Transportation; ensures case file completeness; liaison to Circuit Court and DA’s Office; trains on citation procedures; manages interlock ignition device paperwork; provides updates on new traffic laws.

Identification Processing: Fingerprinting; photographing; conducts record checks for arrests, court appearances, licenses, immigration, weapons permits, new hires, and sex offender registration; responds to inquiries from staff, law enforcement, and the public regarding identification records.

Public Records: Responds to record request inquiries; resolves complaints; coordinates service requests; acts as functional expert in the processing of numerous types of highly complex documents requiring specialized knowledge of statutory and other legal requirements.

Transports: Schedules prisoner transports; processes bail payments; answers and routes phone calls.

Shuttler: Moves vehicles and trailers, boats, snowmobiles, ATVs and speed trailers to various locations for maintenance, repairs and cleaning; picks up and delivers supplies; transports equipment for repair; prepares squads during bad weather; loads/unloads firearms as needed.

Public Reception: Greets and assists customers in person, by phone, or other methods; provides information, answers questions, or directs inquiries; prepares documents, reports, and correspondence; performs data entry; updates electronic files; processes payments; balances cash drawer and prepares reports.

Jail Property: Performs clerical tasks related to the intake, inventory, and release of inmate property.

Visitation: Greets visitors; answers phones; prepares communications; organizes files; schedules appointments; provides support to staff.

Utility: Tracks visitors to the County Jail; manages video visitations; communicates with professionals, families, and the public; performs clerical tasks such as phone reception, mail sorting, and inmate records.

Records: Manages data from computer systems, law enforcement, corrections, and court records; maintains physical and electronic records.

Sheriff Sales: Manages tasks related to foreclosure sales, including handling paperwork, collecting and distributing funds, assisting with sales, and responding to public inquiries.

Fiscal Specialist -Payroll: Enters and audits timesheets for bi-weekly payroll of Sheriff's Department employees; enters overtime, comp time, regular time, and benefit time in a time and attendance system.

Fiscal Specialist: Responsible for accounts payable, accounts receivable and purchasing.

Fiscal Analyst: Assists with budget development, interprets financial data, and recommends budget assumptions and tax levy targets; reviews accounting transactions, allocates funds, and ensures compliance with budgeting procedures; prepares financial reports; supports audits; maintains budget systems using financial software.

Essential Knowledge and Abilities - Position Dependent

Considerable knowledge of standard office practices, procedures, and techniques.
Considerable knowledge of business English, spelling, grammar, and punctuation.
Considerable knowledge of and proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and some database knowledge.
Considerable knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
Considerable knowledge of department requirements, policies, procedures, rules, laws, etc.
Working knowledge of basic math.
Working knowledge of department specific programs.
Working knowledge of unique or specialized terminology specific to department/division operations such as legal, law enforcement, health care, health insurance, environmental health, human resources, and budget.
Some knowledge of basic bookkeeping or accounting.
Ability to analyze, research and interpret complex documents, information, policies and procedures.
Ability to prepare and comprehend complex documents, correspondence, information, and reports.
Ability to analyze and resolve problems.
Ability to access and navigate the Internet, County or department-specific applications or programs.
Ability to follow and understand advanced oral and written instructions.
Ability to work independently and as a member of a team and deal with people in an effective and timely manner.
Ability to establish and maintain effective, professional, positive, and respectful working relationships, and communicates internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
Ability to make routine decisions using standardized practices.

Minimum Qualifications -Position Dependent

You must meet these minimum Education and Experience requirements:

High School Diploma or GED.
Two years post high school work experience providing administrative support.
One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement.

Criminal History and Background Check: Candidates will need to pass a background investigation conducted by the Waukesha County Sheriff's Department.

This position is located within the Warrants Division of the Sheriff's Department. Under supervision of the Office Services Coordinator, this position has responsibility for the following tasks:

Process and file warrants
Log warrants
Disburse warrants to deputies
Maintain warrant attempt log
Perform queries
Communicate via Transaction of Information for Management of Enforcement (TIME) System
Enter warrants
Modify or supplement warrants
Confirm and cancel warrants
Withdraw warrants
Place hold on persons arrested
Enter missing persons
Cancel missing persons
Enter stolen property and vehicles
Enter injunctions for restraining orders

Under general supervision, performs skilled administrative and/or program support work in a department, division, program, or other work unit within County government. Typical duties include: prepares and maintains a variety of detailed records, reports and files, collects and disseminates data and information, responds to customer/client concerns and questions, performs basic cash management functions, assists staff with programs and projects, provides information, solves problems, responds to inquiries and performs related work as required.

Benefits are positions dependent

Waukesha County Human Resources Department

Online Microsoft skills assessment may be administered prior to an offer of employment.

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